Responsibilities:
- Administrative Operations & Support
- Oversee daily administrative functions to support services across the company’s business units, ensuring seamless coordination and communication with complex and high-level stakeholders
- Ensure company premises are consistently well-maintained and orderly.
- Manage General Affairs team, including workforce planning and performance management for officers, barista and maids
- Supervise housekeeping staff to maintain high standards across all facilities.
- Coordinate company events and meetings, handling all logistics.
- Ensure compliance with internal policies, maintaining a supportive workplace environment.
- Procurement & Asset Management
- Oversee procurement of office supplies and local purchasing to ensure cost-effective use of resources.
- Manage asset tracking, office renovations, and overall inventory
- Document & Data Management
- Prepare and maintain essential company documents, including contracts and official records.
- Keep administrative data and reports current for accurate, real-time access.
- Support budget planning and tracking for administrative functions.
- Special Initiatives
- Manage daily operations of the Learn Cup coffee café.
- Take on additional projects and responsibilities as assigned by People Director.
Qualifications:
- Bachelor’s degree in a relevant field.
- Minimum of 5 years’ experience in administrative or general affairs roles, with a proven record in stakeholder management.
- Proficiency in office management software, especially MS Excel and Word.
- Strong skills in managing complex, high-level stakeholder relationships
- A growth mindset, with a proactive approach to challenges—focused on finding solutions rather than dwelling on obstacles.
- Strong problem-solving skills and effective cross-departmental coordination.
- Self-motivated and committed to continuous improvement.